LIVECASE STUDY // PRODUCTION PROOF📍 Eranad Knowledge City TechFest (Chapter 01) · October 2025

Vibranium Event Platform

Five days to build it. 400,000 requests in the first 24 hours. It did not go down.

1. THE SITUATION

Vibranium is Eranad Knowledge City's flagship annual tech fest.

Five days before registrations opened, it had no system to handle them. The options were a Google Form and a spreadsheet, or something that actually worked.

ELEVATES was about a month old at that point, founded in September 2025. In our final year, we stopped waiting for permission and built the software our college actually ran on.

"Five days before registrations opened, our college had no system. So we built one."

2. THE NUMBERS

400,000HTTP requests served in the first 24 hours

5days from first commit to live production

0minutes of downtime across the 3-day fest

3. WHAT WE BUILT

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Custom ticket generation with dynamic QR code verification

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Real-time check-in scanner interface for volunteers at event gates

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Admin dashboard with live registration counts, revenue tally, and capacity alerts

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PostgreSQL database schema optimized for concurrent write traffic during rush hours

PRODUCTION SYSTEM INTERFACE & DASHBOARDS

7 REAL SCREENSHOTS

📸 [01]Digital Entry Pass: Unique QR verification pass for participants (Participant ID: VIBFC70D711), powered by ELEVATES for gate entry.

📸 [02]Organizer Console: Real-time overview monitoring 42 total events, 901 registrations, 468 participants, and live check-in rates.

📸 [03]Events & Competitions Catalog: Live department filters (CS, Electronics, Mechanical, Civil, Safety & Fire, S&H) with real-time seat capacity bars.

📸 [04]Department Staff Dashboard: Managing Computer Science events (286 participants, 15 events, 20 assigned coordinators, 37 volunteers).

📸 [05]Volunteer Gate Check-in Console: Live assignment tracking for volunteer gate stewards at event entry points.

📸 [06]Roles & Access Control: Admin management interface to invite organizers, staff, coordinators, and assign system privileges.

📸 [07]Coordinator Analytics Dashboard: Real-time registration approval monitoring and participation volume tracking.

4. HOW IT HELD UP

Peak load arrived on Day 1 when 3 events opened registrations simultaneously. The server response latency stayed under 120ms throughout.

120msaverage API response time under peak load

100%ticket scan accuracy at gate entry

• Zero database connection pool exhaustion despite unthrottled burst requests from mobile browsers.

• Handled 400,000 total HTTP requests without server crashes or data corruption.

HONEST RETROSPECTIVE

5. WHAT WE WOULD DO DIFFERENTLY

⚠️

We should have implemented client-side optimistic UI updates for the ticket scanner to feel even faster on 3G connections.

⚠️

The admin CSV export should have been streamed directly from Postgres rather than buffered in memory.

5. WHO BUILT IT

PRODUCTION TEAM

7. STACK AND CODE

Technologies Used:

Next.jsTypeScriptTailwind CSSPostgreSQLVercel Edge

Attribution & Prior Art:

Inspired by MakeMyPass. Built from scratch by ELEVATES engineers for college fests.

Running a fest and need something like this?

We have built two. We are students, we work fast, and we know what a college fest actually needs because we have run them.

TALK TO US ↗BRING ELEVATES TO YOUR CAMPUS ↗

About

Vibranium Event Platform

1. THE SITUATION

2. THE NUMBERS

3. WHAT WE BUILT

PRODUCTION SYSTEM INTERFACE & DASHBOARDS

4. HOW IT HELD UP

5. WHAT WE WOULD DO DIFFERENTLY

5. WHO BUILT IT

Sarhan Qadir KVM ↗

Naseem Shan ↗

Mashood M ↗

Anil Das P ↗

Mohammed Shahin EK ↗

Muhammed Shanif P ↗

7. STACK AND CODE

Running a fest and need something like this?