LIVECASE STUDY // PRODUCTION PROOF📍 Eranad Knowledge City Arts Fest (Chapter 01) · January 5, 2026

Aaroh Arts Platform

The second platform. This time we knew what we were doing.

1. THE SITUATION

Aaroh (meaning 'Ascent') is Eranad Knowledge City's annual inter-department arts festival.

After Vibranium 5.0 succeeded, the college leadership returned to ask ELEVATES to build the complete event management, scoring, and scheduling system for the arts fest.

A repeat client is the strongest proof available: one platform is luck, two platforms is a pattern.

"After Vibranium succeeded under 400k requests, our college returned to ask ELEVATES to build the arts fest platform."

2. THE NUMBERS

4Role dashboards (Admin, Manager, Coordinator, Student)

50+Arts competitions & stage events managed

Real-timeSupabase live monitoring & audit logs

3. WHAT WE BUILT

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Role-Based Access Control: Dedicated dashboards for Admins, Event Managers, Coordinators, and Students.

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Dynamic Event Management: Create and manage diverse event categories with custom capacity limits and registration deadlines.

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Real-Time Monitoring: Live tracking of event participation levels (Low Participation vs. At Capacity) powered by Supabase.

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Automated Registrations: Smart validation for on-stage and off-stage event limits per student using React Hook Form & Zod.

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Operational Oversight: Comprehensive Audit Logs to monitor system-wide configuration changes and user logins.

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Professional Reporting: Integrated PDF generation for student registrations and event rosters using jsPDF.

PRODUCTION SYSTEM INTERFACE & DASHBOARDS

5 REAL SCREENSHOTS

📸 [01]Admin Dashboard: System Overview, Live Activity Feed, and Participation Density breakdown across First to Fourth Year batches.

📸 [02]Role-Based Access Control: Managing Administrators, Year Coordinators, Event Managers, and Student roles with instant role switching.

📸 [03]System Settings Console: Dynamic On-Stage (Max 5) and Off-Stage (Max 4) event registration limit controls and Auto-Approval toggles.

📸 [04]System Activity Log (Dark Mode): Real-time security audit trail tracking user logins, event updates, and IP addresses with CSV export.

📸 [05]Year Coordinator Dashboard: Live event capacity reminders (Pencil Drawing 6/5, Cartoon 5/5, Quiz 5/5) and year registration stats.

4. HOW IT HELD UP

Built with lessons learned from Vibranium: cleaner architecture with Vite + Supabase, zero rush-hour bugs, and instant real-time result updates.

0critical bugs during live scoring

Real-timeSupabase live sync for 1,000+ audience

• Handled simultaneous stage updates from multiple venues without race conditions or score calculation errors using Row Level Security (RLS) policies.

HONEST RETROSPECTIVE

5. WHAT WE WOULD DO DIFFERENTLY

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We should have provided offline judge draft saving in local storage before pushing to Supabase.

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Batch PDF roster generation for 50+ events should be offloaded to a background web worker.

5. WHO BUILT IT

PRODUCTION TEAM

7. STACK AND CODE

Technologies Used:

React 18ViteTypeScriptTailwind CSSshadcn/uiSupabase (DB & Auth)TanStack QueryZodjsPDFRecharts

Source Code Repository:https://github.com/elevates-club/aaroh ↗

Open-source repository specialized for the Aaroh Arts Festival under ELEVATES Club.

Running a fest and need something like this?

We have built two. We are students, we work fast, and we know what a college fest actually needs because we have run them.

TALK TO US ↗BRING ELEVATES TO YOUR CAMPUS ↗

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